Leadership, Personal Development, The Leader

Want To Get Organized In 2020? Free Personal Planner & Leader Standardized Work Templates

Do you want to get yourself better organized this year so you are ready to lead more effectively?  Then these two tools will help you!  Yes you!

At High Performance Leaders Inc., we help develop leaders to be more effective, everyday!  Although there are many important aspects to being an effective leader included in our program, one straight forward but critical way is to get and stay organized.

Unfortunately, too many leaders say they want to spend more quality time with their teams, have more focus on their top priorities, and feel less overwhelmed.  Sound somewhat familiar?  Two vital tools that can dramatically assist with these far too common issues is Leader Standard Work (LSW) and a personal planning sheet and routine.

To assist in these areas, download these free basic LSW and personal planning templates and start off the year more organized!

Download tool here

Leader Standard Work

If you think LSW doesn’t apply to you or your position, you are missing out on a very helpful tool.  LSW is not only for first line manufacturing supervisors.  It’s a powerful tool for any leader in any business at all levels.  Another myth is that a leader’s job is not standard, so therefore LSW will not work.  Absolutely there are aspects of a leader’s responsibilities that are not standard, however, there are likely many responsibilities and actions that are standard when you step back and evaluate what needs to be accomplished.

LSW is simply an organized list of the most important responsibilities, actions, or tasks that a leader needs or wants to accomplish, and the frequency with which they need to be completed.  This list then is used to remind the leader what they need to get done.  When integrated into a robust scheduling and personal planning routine, it will result in improved results, accomplishments, and feeling of accomplishment.  It will also avoid important things from falling off the radar over time or when things get hectic.

Read more here on developing leader standardized work

Download template here

Personal Planning

Surprisingly many leaders also only use their calendar and maybe a note book for personal planning purposes.  This can lead to losing control of your time and schedule, and not having time to get to those things that are most important to get completed.  Important tasks or follow-up items may get buried within the notebook and get overlooked or forgotten.

A regular personal planning routine of reviewing your LSW, scheduled and new meetings, your priorities, outstanding actions and follow-up, is critical to being an effective leader.  Coupling the routine with a single page weekly planner can have a dramatic impact on a leader’s effectiveness.

Update and revise your personal planner once per week, print it out and then keep it up-to-date throughout the week using the old pen and pencil method, or maintain it live on  your computer.  Your choice.  Add tabs to keep a log of actions or tasks that need to be completed at some point in the future, but that you don’t need on the current week’s planner.  Categorize the tabs based on key areas of your life such as, “Follow-up”, “Actions”, “@Computer”, “Errands” etc.

If this sounds basic to you, great!  You should be all set and maybe already effective in this regard.  However, indications are that many leaders lack a robust planning and organizing routine.  A 20 minute weekly planning routine is all that is required to get organized and stay on top of the important things.

Read more here on personal planning

To assist in these areas, download these free LSW and personal planning templates and start off the year more organized!

Download template here

 

Contact me:

 

For additional information on High Performance Leaders Inc., click here.  Or follow on LinkedIn.

 

You can email me with any questions at glennsommerville@hotmail.com, find me on Facebook at https://www.facebook.com/glennsommervilleL2R/, or on Twitter at  https://twitter.com/gsommervilleL2R.

If you are enjoying my posts and find the information useful, please “Follow” me by entering your email in the follow box on the right-hand menu of my website www.glennsommerville.com

Leadership, Personal Development

Are You Accomplishing Your Goals?

Did you set goals this year?  If so, when was the last time you checked-in on them to see how things are progressing?  When?  Oh boy, it’s likely time you did a check!

In January there were a series of posts that stepped through the process of setting personal and professional goals and objectives.  If you missed this series, they are summarized with the links at the bottom of this post for your reference.  Now that you are a few months in since setting your goals and objectives, please use this post as a reminder and catalyst to do a check-in and reflection on them.

Some key considerations for your review:

Relevance of the goals & objectives – Things change quickly in this age!  Review your goals and objectives to ensure they are all still relevant.  If not, scratch them off and move on.  Add critical new ones as necessary and be sure to develop tactics and action plans for them.

Target check – Check to see how you are progressing towards your target.  If on target, great, but confirm that it is your actions that are driving this and not just good luck!  If not on track to hit the target, it’s important to dig deep to understand why not and then adjust your tactics and actions accordingly.

IMG_20190427_1843462Action plan effectiveness – Review your action plans and record your status within your plan.  Indicate which ones are completed, in progress or not started.  Confirm if you are on track schedule wise; on, behind, or ahead of schedule.  Consider if there are any barriers that you hadn’t previously considered that may impact your plans and develop mitigation for each of them.  Identify any ground that needs to be made up.  In other words, do you need to double down on some to get them back on track?  Rate your actions for their effectiveness based on whether they are delivering the expected results or not.  Cancel the ineffective ones if you think course correction isn’t in the cards and develop new ones to overcome and get back on track.

Don’t despair – Particularly if you are reviewing your personal goals and objectives, don’t despair if this is the first time your have looked at them since setting them up.  That’s why we have this post!  The good news is, you have now looked at them, right?  So don’t get frustrated and know you are not alone, but do set yourself on a refreshed path to get on track and achieve what you set out to achieve.  Don’t give up!  Do it!

No! Try not!  Do or Do not, there is no try!

– Yoda

Execution – To ensure execution of your actions, you needed to have “operationalized” them.  Take this opportunity to honestly reflect on your execution and be self-critical.  You might be the biggest problem stopping you from achieving your objectives!  Are you following through on the methods you had determined to operationalize your action plans?  If not, why not?  What and why are they not working?  What do you need to do differently?  Do it!  Adjust your plan and go!

Plan, Do, Check, Act/Adjust – Setting goals and objectives follows the continuous PDCA1improvement cycles of Plan, Do, Check, Act/Adjust or PDCA beautifully.  What we’re doing now is obviously the check phase.  Once you’re done this part adjust your plans and start doing again!  Going forward, ensure your operational steps include the full PDCA cycle, very frequently!

 

If you missed this original goals and objectives series or just need a refresh, the posts are summarized with the links below for your reference.

Reflections Vs Resolutions – It’s That Time Of Year!

Although written with the Holiday Season in mind, this is still a timely post to refresh yourself on the importance to reflect on your goals and objectives.  Key points to think about that are relevant at any time of year are covered in this post.

Setting Personal and Professional Goals and Objectives – Mission Statements

Whether you are doing so as an individual, family, or for an organization, establishing a mission is a critical first step.  A mission acts as your compass which will establish your direction and keep you on track.  This post discusses mission statements and the values that support them.

Setting Personal and Professional Goals and Objectives – Goals & Objectives

After the mission is created, the next step is to develop the areas of focus to be deployed to achieve the mission.  This post describes how to set meaningful goals.

Setting Personal and Professional Goals and Objectives – Tactics or Action Plans

The tactics or action plans are what brings goals and objectives to life and makes things happen!  This post discusses how to convert goals to objectives and specific actions, including some tips on how to “operationalize” your plans.

Contact me:

You can email me with any questions at glennsommerville@hotmail.com, find me on Facebook at https://www.facebook.com/glennsommervilleL2R/, or on Twitter at  https://twitter.com/gsommervilleL2R.

If you are enjoying my posts and find the information useful, please “Follow” me by entering your email in the follow box on the right-hand menu of my website www.glennsommerville.com

 

Personal Development

Simplest Stress Reducing Thing Ever!

I’ve always been a believer in using technology to assist us and to not become a slave to it,  but at some point it got the better of me and sucked me in.  I’m not even sure when it happened.  It was slowly but surely eating away at my well being and sanity.

With 2 personal email accounts, work email, LinkedIn, Facebook, Twitter, Pinterest, my website, Messenger, text messages and many other apps, my phone was constantly buzzing to alert me about the latest and greatest communication that had been received.  I was “smart” though, and used technology to change the tones of the various apps, which ones would vibrate, how many vibrations, and even had different coloured LED flashes to differentiate them.  It was an engineering masterpiece!  It was great the way I utilized technology to bring audible order to my mayhem of social media notifications!

Overtime as I added more apps it became out of control.  My stress levels were going up.  I’m not talking nervous breakdown levels, but nevertheless, my focus and concentration was constantly being broken and I found I had a heightened level of constant irritation.  I didn’t even know it was there really and when I did notice it I didn’t realize the source.

So what did I do?

I simply turned off all the notifications for all my apps, except my phone itself.

That’s it.

For many of you perhaps this is as obvious as your natural instinct to breathe, and for you kudos!  I’m happy for you.  However, this post is to help the many others that I know and see daily falling slave to our technology.   Like me, they likely don’t even realize it nor the negative impact it is having on them.

It is widely accepted that once interrupted, it takes 20 minutes to get back in focus and be productive.   Now stop and consider how many alerts you are getting.  Even if you don’t open the app, that “ping” is usually enough to snap you out of your train of thought, pause during a conversation, or lose focus on the task at hand, as your eyes sneak a quick peak at the text alert flashing on the display.

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Originally posted by Mary Garza

Recently, a teacher in the U.S. had her students turn their phones on loud, and every time they received a notification they went up and put a tally mark under the correct category.   The flip chart indicates the number of notifications received in one class, one period.  Incredible!

Of course we all have responsibilities that we can’t ignore and I’m not suggesting that.  Schedule times throughout your day to check and respond to emails and other necessary communications.  Request your team and family to call your cell phone if urgent.  Establish and communicate a response SLA (Service Level Agreement) to which you will respond and commit to it.

It was shocking to me the difference turning off the notifications made to my state of mind!  It truly was amazing!  Try it!  You’ll like it!

What simple changes have you made to reduce your stress levels?

You can email me with any questions at glennsommerville@hotmail.com, find me on Facebook at https://www.facebook.com/glennsommervilleL2R/, or on Twitter at  https://twitter.com/gsommervilleL2R.

 

Other Related Posts:

Effective Leadership Skills – Personal Planning

Effective Leadership – Part II – 6 Steps to Manage Your Time Effectively

Effective Leadership – Part III – Email

Effective Leadership – Part IIIb – @5 Essential Email Folders

 

Contact me:

You can email me with any questions at glennsommerville@hotmail.com, find me on Facebook at https://www.facebook.com/glennsommervilleL2R/, or on Twitter at  https://twitter.com/gsommervilleL2R.

If you are enjoying my posts and find the information useful, please “Follow” me by entering your email in the follow box on the right-hand menu of my website www.glennsommerville.com 

Together We Can - Values in Action!

#28 Together We Can, Values In Action!

How to argue in peace:  Hear the other person without interrupting.  Begin your response by thinking, “I’d rather be happy than right.”  State your fears (inside every opinion that causes a rift is a fear – and we are more willing to give up fears than cherished opinions.)  Focus on issues, not personalities.

H. Rather

Together We Can - Values in Action!

#27 Together We Can, Values In Action!

Life is a series of collisions with the future,” said Ortega y Gasset. “It is not a sum of what we have been but what we yearn to be.”  What do you yearn to be?